baburaok,
1. The
PIO cannot be the repository of all the informtion in the Public Authority.
Sections 5 and 7 define in some way the duties of the
PIO.
If the
PIO takes assistance of some other officer in gathering the information, this
"other" officer becomes a deemed
PIO.
While providing the information thus collected, the
PIO cannot be reasonably
expected to check the information for correctness or completeness.
In such cases, you have the next step of filing for First Appeal.
During the First Appeal, it will become amply clear as to which officer gave the
incorrect and incomplete information.
2. Regarding your particular querry, I feel that you should have inspected the file
once again, just to make sure if the missing letters/correspondance had not
reappeared again.
If they had not, you could have then filed Second Appeal before the
CIC/
SIC.
Presuming that the documents are still missing and now that you have all the
reference numbers with you, just file another
RTI application with the same
PIO
asking for the inspection of ALL those letters which are missing (quote them by
their reference numbers and dates). The PA cannot escape from this unless they
claim that they have destroyed the correspondance.