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  1. #1
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    C J Karira
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    Default Record Retention Schedule for Central Government

    The Central Government has issued a "Record Retention Schedule" to be followed by Departments of the Central Government.

    Many times, RTI Applicants are faced by issues like "missing records" or "records destroyed".

    This attached schedule will be a useful guide to members.

    Attached Files Attached Files

  2. #2
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    Name:
    Altaf Batliwala
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    Default Re: Record Retention Schedule for Central Government

    The Public Authorities in India are free to fix the "Record Retention Schedule" and suppose if the Public Authority fixes the "Record Retention Schedule" as 30 days, then the PIO will deny the information based on the "Record Retention Schedule"

    Please Comments.



  3. #3
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    Dr.V.S.Prasanna Rajan
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    Default Re: Record Retention Schedule for Central Government

    @altaf
    The record retention schedule fixed by the public authorities cannot overrride the Public Records act and the public record rules which govern the management of records by public authorities under the central government.

    vsprajan


  4. #4
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    Default Re: Record Retention Schedule for Central Government


    can record retention schedule override schedule as of GoI

  5. #5
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    jetley
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    Default Re: Record Retention Schedule for Central Government


    Public records are classified in various categories, and the retention schedule for each category is different, usually in years. It doesn't change usually, and is never as short as 30 das, to the best of my knowledge. So your hypothetical concerns appear unfounded.

    If a PA unduly fixes such a short schedule, it will itself land up in a lot of administrative hassles, due to distruction of documents that it will itself need for its work. So such a thing is most unlikely to happen.

  6. #6
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    Default Re: Record Retention Schedule for Central Government



    Quote Originally Posted by vsprajan View Post
    @altaf
    The record retention schedule fixed by the public authorities cannot overrride the Public Records act and the public record rules which govern the management of records by public authorities under the central government.

    vsprajan
    I need to know how you can ascertain that PA can't override public record act

  7. #7
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    Default Re: Record Retention Schedule for Central Government

    Quote Originally Posted by vinayakj View Post
    I need to know how you can ascertain that PA can't override public record act
    The public record act is enacted by the Parliament and to be enforced by the executive by framing appropriate rules & regulations based on the enabling provisions on the public record's act. Moreover, the regulations which are framed by the executive, are subordinate laws, which does not have the power to override the law enacted by the parliament. Hence, the executive instructions / rules & regulations framed underneath any act, cannot override / nor enlarge the jurisdiction of the act.

  8. #8
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    Default Re: Record Retention Schedule for Central Government

    @vsprajan


    I have come across a pa who have chalked out rules which say that once the yearly audit is over pa can destroy records at will - now every rti application which is heart pinching to pa what they do is standard reply u/s 8 deny info so applicant goes to FA - SA *** - one year is passed -- pa says records destroyed as per policy -- so end result is no info. on some books they do enter some short description of what they have done but no further papers are available on that -- so any rti applicant can't know how and why this thing happened.
    can you pl. suggest how to over come this

    *** if at all SIC orders providing info - rti applicant has to get satisfied by some short description only which never gives any details of how and why things was done