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Thread: DPC proceedings not to be disclosed

  1. DPC proceedings not to be disclosed



    September 25, 2006

    Appeal No. 115 /ICPB/2006
    In the matter of Right to Information Act, 2005 – Section 19.

    • Appellant: Shri. H.K. Bansal
    • Public authority: Ministry of Communication & IT, Shri H.C. Jayal, Joint Secretary & CPIO, Shri. Yaswant S. Bhave, Spl. Secretary & Appellate Authority.


    The appellant in this matter has sought information from the CPIO relating to the regularization in the post of Supdt. Engineer (Civil) and adhoc promotion to the grade of CE(C). Having not satisfied with the information furnished by the CPIO, the appellant preferred his first appeal dated 26.5.06 to the appellate authority which supplied all the information vide its letter dated 10.8.2006. Having still not satisfied with the information supplied, the appellant has filed his second appeal before the Commission on 11.7.06. Comments were called for wherein it is stated that in the information furnished by the CPIO and the appellate authority, all information sought for by the appellant has been furnished except the minutes of the meeting held in UPSC. In the rejoinder, the appellant has contended that the minutes of the meeting in UPSC cannot be withheld.


    I have perused the application and also the information furnished by CPIO and the appellant authority. On receipt of CPIO’s reply, in his appeal, the appellant had elaborately dealt with the deficiency in the reply furnished by CPIO. The appellate authority has dealt with each and every point raised by the appellant and wherever there was a deficiency, correct information has been furnished to the appellant. The
    only information which was not furnished relates to the DPC minutes and connected files. . As far as the DPC minutes are concerned, in Shri Gopal Kumar V Army HQ ( Appeal No CIC/AT/A/2006/0009 dated 13/7/2006, a Division Bench of this Commission has held “Departmental Promotion committees prepare their minutes after examining ACRs of employees due for promotion. Disclosure of the complete proceedings of the DPC and the grades given by various officers to their subordinates may lead to the disclosure of ACRs. Since ACRs themselves according to us are barred from disclosure, we hold that by inference, DPC proceedings should be similarly barred”. The same decision applies in the present case also and therefore, both the CPIO and the AA have rightly declined to disclose the documents connected with the DPC.

    Let a copy of this decision be sent to the appellant and CPIO.

    (Padma Balasubramanian)
    Information Commissioner

  2. In the followup, the commission stated in it's Decision No.382/IC(A)/2006
    F. No.CIC/MA/C/2006/00237, Dated, the 23rd November, 2006

    In a number of decisions, the Commission has held that ACRs are confidential documents, the disclosure of which is barred u/s 8(1) (d) & (e) of the Act. However, the proceedings of DPCs should be put in public domain after due
    application of section 10(1) of the Act.

  3. The process of DPC is a decision making process and the decision arrived is based on some facts. In terms of RTI and as confirmed by CIC, it should be disclosed to take away chances of mal practises.

  4. A decision which says that DPC minutes should not be disclosed.

    In a number of cases, this Commission has decided that DPC minutes are exempt from disclosure. To this extent I uphold the decision of the CPIO and the AA. However, this exemption is not available in giving a list of recommended candidates.
    Attached Files Attached Files

  5. Tough this decision appears bit harsh, but I think it is necessary to maintain
    discipline and provide sooth functioning of Govt. Deptt.

  6. #6
    C J Karira
    Blog Entries
    Rep Power

    Re: DPC proceedings not to be disclosed

    In a recent decision, on 3rd August 2007, CIC has ruled that DPC proceedings have to be disclosed BUT ACR's, which might be evaluated by DPC, need not be disclosed.

    Please see:

    The Central Information Commission in a series of decisions has already
    issued directions with regard dealing with disclosure of information of DPC
    meetings under the RTI Act, 2005. In the case of Sh VK Dalal vs Deputy
    Accountant General, Appeal No CIC/AT/A/2007/00298 of 21 May, 2007 we have
    decided as follows:
    “There are decisions of the Commission about disclosure of the
    DPC proceedings (in the case of (i) Gopal Kumar Vs Army HQ;
    Appeal No. CIC/AT/A/2006/00069; Decision dated13.07.2006 (ii)
    SK Sarangi Vs CBEC; Appeal No CIC/AT/A2006/0470; Decision
    dated 9.01.2007 and (iii) BL Sinha Vs Ministry of Company Affiars;
    Appeal No. CIC/AT/A/2007/00256; decision dated 03.05.2007). It
    has bben decided in the past appeals that the DPC proceedings
    shouled be disclosed to an applicant who might ask for the same,
    while the Annual Confidential Reports, which might be evaluated by
    such DPC, need not be disclosed”
    As per Sec 19 (7) of the RTI Act “The decision of the Central Information
    Commission or State information commission shall be binding.” The CPIO,
    UPSC is, therefore, directed to adhere to these directions in dealing with
    requests for information with regard to DPC.

  7. Re: DPC proceedings not to be disclosed

    There is no reason why the DPC proceedings should be exempted from disclosure.
    After all it is a discreet exercise based on rules and facts. if the mamders act rationally without any bias there is no cause for them to worry or fear.
    I think all such proceedings should be posted on the official website or departmental notice board
    Last edited by Shrawan; 11-05-11 at 03:00 PM.

  8. #8

    Re: DPC proceedings not to be disclosed

    This is very good thread started by Karira. On viewing the posts on the subject it is clear that CIC is not devoted to RTI. I am sorry to say that the issue which needs favour of CIC is being favoured by Ministry of Law.

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